CITY OF COON RAPIDS, MINNESOTA
CHAPTER 3-300
ADMINISTRATION POLICIES AND PROCEDURES

3-301 Administration.

(1) The administrative policies and procedures will be set forth in the Employee Handbook on Personnel Policies and Procedures and administered by the City Manager as the chief administrative officer of the City.
(2) The City Manager shall appoint and remove, subject to applicable civil service regulations, if any, all employees, except elected officials, members of boards and commissions, volunteer personnel, and consultants rendering temporary professional service. Any questions concerning the applicability of this Chapter shall be interpreted and resolved by the City Manager, with the advice and consultation of the City Attorney and Director of Administration.
(3) The City Manager or designee will present to the Council a compensation plan for all positions subject to this Title, which shall be approved by resolution of the Council annually.
(4) The City Manager may, by administrative order, assign any part or all of the City Manager’s duties and responsibilities under this Chapter to one or more staff members. Under such circumstances the actions of the staff member shall have the same force and effect as if taken by the City Manager. [Revised 4/16/02, Ordinance 1757]

3-302 Departmental Organization.

(1) Departments and Divisions. The administrative service of the City shall be divided under the City Manager into such departments and divisions as the City Manager shall determine, by administrative order. Each department and division shall have such supervisors as prescribed by the City Manager; provided, however, no person shall be employed without funds being budgeted.
(2) Classification. In establishing such departments, consideration shall be given to the kinds of functions performed, their similarities to other functions, the numbers and abilities of personnel, workload, and commonly recognized principles of organization and methods; provided, however, that no organizational structure shall be adopted which inhibits or restricts innovation or new techniques.
(3) Reserve Units. Reserve Police and Fire units comprised of citizen volunteers, will be established and maintained under the direction of the Police Chief and Fire Chief. The maximum number of such volunteers and their salaries, if any, shall be determined by the Council from time to time by resolution. Their primary duty shall be to assist the regular paid employees in those departments. They shall not fall under the jurisdiction of the Civil Service Commission, but the physical requirements for membership on such reserve units shall be the same as for regularly appointed officers within those departments. These volunteers will be considered as part-time employees of the City regarding their application, selection, compensation, and benefits. The Police and Fire Reserve Units may adopt such bylaws not in conflict with this Chapter or other departmental regulations as they deem desirable. They may elect such social officers as they may deem necessary and desirable, but such officers shall not in any way have any responsibility for the administration of the unit as to its primary duty of assisting the regularly employed officers.

Members of the fire reserve unit may organize themselves into a “Firefighter’s Relief Association.”

[Revised 4/16/02, Ordinance 1757]

3-303 Department Heads.

(1) Power and Authority. Heads of administrative departments shall have such power and authority as set forth by State Statute and City Charter, and consistent with the responsibilities as may be delegated to them by the City Manager. To that end, they may promulgate departmental rules and regulations not inconsistent with this Chapter, administrative orders promulgated by the City Manager, or the Employee Handbook on Personnel Policies and Procedures.
(2) Responsibility to City Manager. Department heads shall be responsible to the City Manager for the effective administration of their respective departments and all activities assigned thereto. They shall submit such reports of departmental activities as the City Manager shall require. They shall establish and maintain a system of records in sufficient detail to furnish all necessary information for proper control of departmental activities. They shall be responsible for the property and equipment assigned to their departments.
(3) Cooperation with Other City Departments. Each department head and subordinate employees thereunder shall cooperate fully with other City departments and shall furnish upon request of another department head any such service, labor, or materials as may be requested and as his own resources, manpower, priorities, and work schedules may permit and to the extent he has authority to carry out such request. [Revised 4/16/02, Ordinance 1757]